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Bill Pay & Data Management

Utility Expense Management | Man pointing to onscreen invoice | SIB Fixed Cost Reduction

Preserve liquidity while saving time and money when you work with SIB to process and pay your bills for you. Free up your accounts payable staff to do other things and know you are paying the best rates and error-free bills. Enjoy the benefits of an online database of all your billing information and usage along with reporting features that help you better manage your overall business.

As a top-rated consultant for expense management services, SIB offers the additional solutions you need to succeed. We value your best interests, because we operate independently of providers and equipment installers.

Reduce Your Overhead Business Costs

We offer the following ongoing services that allow you to save time and money.

Free up Manpower with Our Processing & Payment Services

For multi-site organizations, our bill management solution centralizes and streamlines invoice processing for electricity, gas, waste removal, telecom and other regularly billed services. We scan invoices and  data-enter cost and usage information to customized database that you can use to oversee and report on your operations. We will code bills to proper departments, divisions and other cost centers per your request as well as pay your vendors accurately and on time.

You enjoy 24/7 access to your database via a web portal that allows you to manage your invoice data, generate standard or customized reports and take advantage of the tools you need for budgeting and forecasting.

With our services, you will:

  • Improve cash flow with payment scheduling (never again pay too early or too late)
  • Avoid late fees and prevent shut-offs
  • Reduce or eliminate deposits
  • Eradicate errors or duplicate payments
  • Enjoy a single point of contact with a live person and no automated phone menus

Save Money with Ongoing Data Analysis

Our bill management services are coupled with data analysis and review services that ensure rate optimization and error-free billing. We have a unique process that ensures errors are identified and your accounts are on the optimal rates going forward. Our systems contain industry-specific information that can help you act quickly on procurement and other opportunities, too.

Our data management services bring you peace of mind. We are the only firm that takes the extra step to validate usage accuracy. While most firms provide automated system checks, we take a deeper dive. Instead of relying solely on algorithm-based programs, we assign a dedicated analyst who uses his/her eyes, knowledge and experience to review the data. Our multi-staged review validates data accuracy and finds more errors, refunds and cost savings than the more common single stage automated review.

Utility Expense Management | Woman in office looking at computers screens | SIB Fixed Cost Reduction

Worry-free Open & Close Account Management

If your organization opens and closes locations frequently, you are familiar with the manhours lost to making calls to utility suppliers and long hold times. When you do reach a live person, you don’t always get accurate information or may be sent on a paper chase for required forms.

Let our experts handle it for you. We will contact your utility companies, juggle details, and negotiate rates and deposits. We know the right questions to ask and recognize when the answers don’t make sense. We understand the ins and outs of utility pricing and are prepared with all the necessary documents and answers before we make the call.

We ensure you get the most beneficial rate schedule, uncover applicable rate and service discounts and verify your first invoice and any credits or refunds due. Our utilities experts find the best rates, negotiate deposits and ensure your services are turned on and off according to your schedule.