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Invoice Bill Pay & Data Management

Utility Expense Management | Man pointing to onscreen invoice | SIB Fixed Cost Reduction

As a top-rated consultant for expense management services, SIB offers the additional solutions you need to succeed. Rest assured that we value your best interests, because we operate independently of providers and equipment installers.

Reduce Overhead Business Costs

In addition to cutting costs, we offer the following ongoing services and programs that allow you to save even more:

Outsource Processing & Payment of Invoices

Our bill management services centralize and streamline a multi-site organization’s invoice processing for a multitude of fixed cost services, including electricity, natural gas, fuel oil, water, sewer, phones, internet, waste removal and much, much more. We do this by processing and data entering bill cost and usage information; coding bills to proper departments, divisions and other cost centers; and paying vendors accurately and on time.

You get 24/7 access to a complete database that allows you to manage your invoice data and generate standard or customized reports on all aspects of your costs. Our reports package even includes the tools you need for budgeting and forecasting.

With our services, you will:

  • Improve cash flow with payment scheduling (never again pay too early or too late)
  • Avoid late fees and prevent shut-offs
  • Reduce or eliminate deposits
  • Eradicate errors or duplicate payments
  • Enjoy a single point of contact with a live person and no automated phone menus

Relax with Ongoing Analysis of Invoice Data

Many of our clients couple our bill management services with our data analysis and review services to ensure rate optimization and error-free billing. We have a unique process that ensures errors are identified and your accounts are on the optimal rates going forward. Our systems contain industry-specific information that can help you act quickly on procurement and other opportunities, too.

Our data management services can bring you peace of mind. We are the only firm that takes the extra step to validate usage accuracy. While most firms provide automated system checks, we take a deeper dive. Our multi-staged review validates data accuracy and finds errors and cost savings. This process results in greater identification of refunds and cost savings than a single stage automated review can provide.

Rather than relying solely on algorithm-based programs, we assign a dedicated analyst who also uses his/her eyes, knowledge and experience to review the data. As a result, we produce a higher level of refunds and cost savings. This has been proven when we perform secondary reviews for clients who received invoice auditing services from another provider: We regularly find additional reductions and refunds.

Utility Expense Management | Woman in office looking at computers screens | SIB Fixed Cost Reduction

Utility Expense Management

Take advantage of these services focused specifically on utilities such as electricity, natural gas and other energy supply needs and services:

Procure Energy Supply at the Optimal Price

Energy procurement is the strategic process an organization uses to identify, select and contract with energy suppliers to obtain energy supply at the optimal balance between price and risk.

If your organization conducts business over multiple locations, you know all about dependence on energy utilities who dole out supply and distribution services under a variety of rates and programs. If your operations span deregulated states, your purchasing choices expand. In regulated states, there are no third party suppliers. If you don’t have a deep understanding of energy pricing, you are at the mercy of the energy companies that sell you supply.

As a knowledgeable, independent consultant, we can help you develop a business energy procurement strategy. When you outsource your utility procurement to us, you will get the best options for the right price.

Improve Greenhouse Gas Emissions Reporting

Depending on your city and state, you may be required to submit one or more emissions reports. Reporting regulations are usually based on your industry as well as the size and location of your commercial buildings. Legal statutes guarding emissions are continually being changed and tightened. If you do business in several cities or states, keeping pace with and meeting all the reporting regulations can get complicated.

When you support sustainability with accurate greenhouse gas emissions reporting, you commit to maintaining a balance between economics, society and our physical environment. This is important to your customers, employees, shareholders and others. As industry experts we save you time and money while avoiding any mishaps related to accurate emissions reporting.

Enjoy Worry-free Open & Close Account Management

For organizations that turn utility services on and off frequently, managing the process often leads to an unsatisfactory experience. You can spend hours making phone calls and waiting on hold. When you do reach a live person, the information he or she gives you is not always accurate.

We will contact your utility companies, juggle difficult details and negotiate rates and deposits. Our experts know the right questions to ask, the information you need at your fingertips, and the ins and outs of utility pricing. We know how to work with your utility providers to begin and end services according to your schedule.

When you use SIB Fixed Cost Reduction for utility management services, you can trust that the lights and heat/AC will be on and the phones will work. We ensure you get the most beneficial rate schedule, uncover applicable rate and service discounts and verify your first invoice and any credits or refunds due. Let our utilities experts manage the process, so nothing falls through the cracks.